FACILITY RENTALS

Thank you for your interest in renting the Fraser River Discovery Centre!

Located on the boardwalk at Westminster Quay and steps away from downtown New Westminster, the Fraser River Discovery Centre (FRDC) offers a creative and unique venue for a wide variety of special events.  The atmosphere is accentuated by the exhibits currently showing on both floors, and with panoramic views of the mighty Fraser River, the FRDC is an ideal location for social events, business meetings, ceremonies, workshops, and standup receptions.

The FRDC is a registered charity. Proceeds from rentals help support the FRDC’s work in connecting communities in the discovery and celebration of the living, working Fraser River and in presenting the stories of the Fraser River and their contributions to the life, history, and future of British Columbia.

Highlights

Bright, naturally lit, and air-conditioned, with river views

Wireless internet available throughout the building

Wheelchair accessible

Ample nearby public pay parking

 


DESCRIPTION OF ROOMS

Bright, naturally lit, high ceilings, Wi-Fi, air-conditioned with river views provide a dramatic space, well-suited for social events, business meetings, conferences, workshops, parties, and standup receptions.

Room Name Description Capacity
Meeting Room

Located on the 1st floor with a view of the Fraser River

Includes: a large wooden boardroom table and 8 leather chairs

325 sq ft

Classroom: 8-10

Theatre: 20

Lower Gallery

Located on the 1st floor with a view of the Fraser River

 

Accentuated by the exhibits currently showing at the FRDC

3280 sq ft

Standing: 120 
Canyon Theatre

Located on the 1st floor 4x6 screen with HD projector and blue-ray technology

 

Includes: 20 chairs, a podium, and a 3x3 stage

 

Suited for meetings, visual presentations, and film screenings

715 sq ft

Classroom: 12-15

Theatre: 40 

Upper Gallery

 

Located on the 2nd floor with a view of the Fraser River

 

Accessible by elevator

 

Accentuated by the exhibits currently showing at the FRDC

4169 sq ft

Banquet: 70

Theatre: 100

Standing: 155 

Kitchen

Located on the 2nd floor, included in any rental Supplies from the kitchen are not included except for the use of the fridge/freezer, hot and cold water, sink and countertop, paper towel, dish detergent and garbage/recycle bins

N/A

Additional items such as a stage, display equipment, or tables will reduce the total available area and capacity. Floor maps available upon request to the Administrative Assistant.

The FRDC has limited equipment available for use for an additional cost. These include chairs, tables, a podium, coat racks and hangers, and a conference phone. For availability and costs please email the Administrative Assistant at [email protected]


RENTAL AVAILABILITY

While the FRDC is available for rentals all year, there are certain restrictions depending on our public hours and the season:

September to May

Rentals are available for the full day on Sundays and Mondays (when the Discovery Centre is closed to the public). Rentals are also available from 7am to 9am and 4:30pm to 11pm Tuesday to Saturday (which is before and after public opening hours). In the case where early set up is needed prior to an evening rental, accommodations can usually be made to allow the renter in as early as 3pm.

Full day: Sunday and Monday (except for Statutory Holidays)

Tuesday to Saturday: 7am to 9am and 4:30pm to 11pm

 

June to August

Because the FRDC is open 7 days a week during the summer, there are no full-day rentals available. However, rentals continue to be available from 7am to 9am and 4:30pm to 11pm each day of the week (which is before and after public opening hours).

7 days a week: 7am to 9am and 4:30pm to 11pm

Theatre/Meeting Room

Rental may be available if no programming/event is taking place in these rooms during our regular business hours of 10am to 4pm throughout the year. Available upon request and availability. 


RENTAL COSTS

All rentals include two onsite staff members and the use of the kitchen. There is an additional $100 non-refundable cleaning fee if food and/or drinks are applicable to your event. Rental rates are as follows:

Room Name Hours
  Rates/hr 3 4 5 6 7 8
Meeting Room  $85.36 $256.08 $341.44 $426.80 $512.16 $597.52 $682.88
Canyon Theatre $110.36 $331.08 $441.44 $551.80 $662.16 $772.52 $882.88
Lower Gallery $135.36 $406.08 $541.44 $676.80 $812.16 $947.52 $1,082.88
Upper Gallery $185.36 $556.08 $741.44 $926.80 $1,112.16 $1,297.52 $1,482.88
Entire Facility $235.36 $706.08 $941.44 $1,176.80 $1,412.16 $1,647.52 $1,882.88

 

Equipment Rentals

The FRDC has a limited number of tables and chairs available for an additional cost. It is the responsibility of the renter to coordinate equipment. Rental costs and quantities are as follows:

Equipment Cost Qty
Folding Chairs  $  1.00 100
6 ft Tables  $  5.00 10
3x3 Stage  $15.00 1
Podium  $15.00 1
Stage & Podium  $25.00 1

 

Security/Damage Deposit

$150 security/damage deposit is due within 5 business days upon receiving the confirmation invoice. Payment may be made by way of Visa, MasterCard, cheque, debit card, or cash.

Unfortunately, we often have more than one request for the same date and as a result, if the deposit is not received on time, you will lose your booking. This deposit is 100% refundable if you cancel 30 days prior to your event and forfeited if cancelled within 30 days of your event.

Cancellation

Full refunds of deposits will be granted if FRDC is notified 30 days prior to the event date. Events booked 3 calendar days or longer, require 60 days' notice for cancellation or date change.

If an event is cancelled or changed within 30 days of the event date, the security/damage deposit will be forfeited

The cost of any damages or additional costs will be deducted from the security/damage deposit. If costs exceed the security/damage deposit, the outstanding costs will be invoiced to the renter with payment due immediately.

In case of any discrepancies between the rental procedures listed herein and the FRDC rental agreement, the rental agreement shall prevail. 


LOCATION

788 Quayside Driver, New Westminster, BC  V3M 6Z6

The FRDC is located at the New Westminster Quay in between the Bosa Development and River Market. 

PARKING

Pay parking is available at River Market, RiverSky, Inn at the Quay, Anvil Centre, and Front Street Parkade.

ACCESSIBILITY

The Discovery Centre is a fully accessible facility. 


RENTAL GUIDELINES

For more information, please email [email protected]